Types of Transfers
Physical Delivery
We advise that delivery of physical stocks and bonds be made to the Investment Office by certified U.S. mail with return receipt requested. The registered owner of the certificate should sign a stock or bond power exactly as the owner’s name appears on the certificate, with a Medallion signature guarantee provided. (This guarantee can be obtained from a bank, stockbroker or credit union participating in the Medallion Signature Stamp Program. A notary public’s signature does not satisfy the requirement.) When preparing a stock or bond power to send to us, it is important that the line designating the “attorney to transfer” the stock be left blank. As a precautionary measure, the certificate and signed stock or bond power should be mailed separately. Transfer agents also request proof that a stock transfer is a gift rather than a sale, so, a donor gift letter is recommended.
If the stock or bond has already been registered to the University, no stock or bond power is necessary; however, a letter identifying the donor is essential for us to properly credit the gift.
In instances where a stock or bond is to be registered to the University before it is sent to us, you will be required to supply the transfer agent with the University's mailing address and taxpayer identification number. They are:
University of Notre Dame
900 Grace Hall
Notre Dame, Indiana 46556-5612
ID# 35-0868188
Electronic Transfer
The University's broker is Charles Schwab & Co., Inc. The transfer of securities from a donor's brokerage account to the University's Schwab account is accomplished via the Depository Trust Company (DTC). To perform such a transfer, simply notify your broker of the securities to be gifted and provide the following transfer instructions:
DTC No. 0164, Code 40
University of Notre Dame
Charles Schwab Account No. 8992-3609
Donor Name and Address:
In the event your broker requires further information, our Schwab representative may be contacted at:
Sally J. King (sally.king@schwab.com)
Charles Schwab & Co., Inc.
137 North Meridian Street, Indianapolis, Indiana 46204
(800) 217-2421 or (317) 634-2484 Fax: (317) 634-2480
Mutual Fund Transfer
Mutual fund shares cannot be electronically transferred via DTC.
The method of transferring mutual fund shares to the University varies depending on how the fund shares are held. If they are held in a Charles Schwab account, your broker can transfer them to the University's Charles Schwab account by journal entry. If they are held in an account with a different brokerage firm, your broker should contact the University's Schwab representative to arrange for the transfer. If, however, they are held in an account with the fund company, it may be possible to transfer them into an account in the University's name with the fund company. Please contact the Investment Office (Manager of Gifts & Trusts) to determine if a University account exists. If the University does not have an account with a particular fund company, we will not be able to open one; but it may be possible for our Schwab representative to work directly with the fund company to transfer the shares to Notre Dame using special paperwork and requiring up to several weeks to complete. Contact the Manager of Gifts & Trusts with any questions.
Book-Entry Transfer
If you hold shares of stock in a Direct Registration account (DRS) or through a Dividend Reinvestment Program (DRIP), you hold those shares directly with the transfer agent and receive regular statements showing the number of shares held. This is referred to as book-entry.
It is possible to transfer book-entry shares to Notre Dame, however, these shares do not go through the University's Charles Schwab account via DTC. Instead, shares go directly from a donor’s account to a book-entry account in Notre Dame’s name. To initiate such a transfer, you need to obtain a transfer form from the transfer agent’s web site or by calling the transfer agent. After completing your portion of the form, you should send it to the Investment Office for prompt completion of our portion. We will then forward the entire form to the transfer agent and the number of shares you designate on the form will be transferred from your account to the University's new account.
Computershare, Bank of New York, and Mellon Investor Services are three of the larger transfer agents handling DRS and DRIP accounts, although, you may have a book-entry account with a different company. If you have any questions concerning your transfer agent or how to obtain a form, contact the Manager of Gifts & Trusts.